Twenty4Seven
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10 · Automation

Your Team Is Spending 40 Hours on RFPs That AI Can Draft in 4

We built an AI system that learns from your past RFP responses and security questionnaires — then automatically drafts new ones for your team to review and approve. The same process that takes your team 40 hours now takes 4.

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It is not a people problem. It is a systems problem.

Every time a new RFP lands, your team starts the same exhausting process — digging through old proposals, checking with security, coordinating with product, then formatting, reviewing three times, and submitting before the deadline.

The worst part: 80% of what they are writing, they have written before. The answers exist — in an old Word document, a previous submission, an email thread from six months ago. But finding and assembling them takes as long as writing from scratch.

We turn everything your team has ever written into a living knowledge base that drafts new responses automatically.

What the system does

Learns from your pastUpload previous RFP responses, security questionnaires, compliance certificates, and product docs. The system builds a private knowledge base specific to your business — your answers, your tone, your standards.
Reads the new RFPUpload any new RFP or questionnaire in any format — Word, PDF, Excel. The AI reads every question and understands what is actually being asked.
Drafts the responseIt matches each question to the best answer from your knowledge base and produces a complete first draft. High-confidence answers are pre-filled; low-confidence questions are flagged so your team knows exactly where to focus.
Gets smarter over timeEvery time your team edits a draft, the system learns from that edit and applies it to all future responses. Day one: 60–70% high-confidence. After 3 months: 80–90%.
Connects to your toolsFull API access on every tier — plug it into your CRM, sales platform, or document management so RFPs are drafted without leaving the tools your team already uses.

Three tiers

Starter$2,500$500/mo
  • Full knowledge base setup
  • Up to 5 RFPs + 5 questionnaires/mo
  • Automatic learning from edits
  • Full API access + email support
Best for: Small IT vendors and SaaS companies.
Growth$4,000$900/mo
  • Everything in Starter
  • Up to 15 RFPs + 15 questionnaires/mo
  • Priority support (4-hour response)
  • Monthly check-in call
Best for: Growing SaaS and mid-market IT vendors.
EnterpriseCustomcustom/mo
  • Everything in Growth
  • Unlimited RFPs & questionnaires
  • Named account manager + SLA
  • Custom integrations & workflow builds
Best for: Large vendors with enterprise sales teams.

A typical bid team saves ~$8,640/month — and the Starter plan is $500/month. 3-month minimum. 10 days from setup payment to live system. Overage $75 per additional RFP or questionnaire.

How it works

1
You pay the setup fee and get portal access
You receive login credentials to your private portal instance the moment the setup fee is processed.
2
You upload your documents
Past responses, questionnaires, certifications, product docs, company info — anything your team has used to answer procurement questions. The more you upload, the smarter it is from day one.
3
We configure your knowledge base
We organise, tag, and structure your content in Vertex AI Search so the AI retrieves the most relevant answers. Takes 3–5 days.
4
We run a test RFP
We run a real RFP through the system and review the draft with you. Anything not right, we fix before you go live. No extra charge.
5
Portal handed over — you are self-serve
From day 10 the portal is yours. Upload, review, edit, download, submit. The system keeps learning from every edit your team makes.

Frequently asked questions

How is this different from just using ChatGPT?
ChatGPT does not know your business — it generates generic answers. Our system learns specifically from your past responses, your compliance posture, your product details, your tone. Every draft sounds like it came from your team.
What document formats does it accept?
Word, PDF, Excel, and all standard formats. For online procurement portals like Ariba or Coupa, you export the questions, upload them, get the draft, and paste answers back — still an 80%+ time reduction.
Is our data secure?
Every client has a completely isolated knowledge base — separate authentication, storage, and access controls. Your documents are never shared with or accessible by any other client. Stored on Google Cloud with enterprise-grade security.
Do you have experience with SOC 2, ISO 27001, or GDPR?
We are AI automation specialists, not compliance consultants. The system learns from your existing compliance documentation and uses your answers, not generic ones. Compliance consulting is outside our scope.
How accurate is the draft on the first run?
Day one, typically 60–70% of answers are high-confidence with minimal editing. After 3 months of learning from your edits, typically 80–90%.
What happens when the system cannot answer a question?
It flags the question clearly with a note explaining why — either no relevant historical answer, or it needs information it does not have access to. Your team knows exactly where to focus.
What happens to our data if we cancel?
Your knowledge base and uploaded documents are permanently deleted within 30 days of cancellation, and we provide a full data export before deletion so you retain everything.
Agent online — 24/7

Ready to see RFP Automation working on your business?

Ask our agent anything — what it does, what it costs, whether it fits your business. It answers instantly and books your discovery session directly. No form, no waiting.

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